Administrative Assistant

Hampton Tedder Technical Services, Inc. is looking for an energetic person who will have the ability to work effectively and maintain the highest level of confidentiality & honesty. Must possess strong written and verbal communication skills, including active listening and the ability to work in a team environment as well as independently.

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Candidate should be organized and able to prioritize and multi-task with Project Managers. The ability to adapt to a fast-paced environment is critical. No job is too small, and “not in my job description” does not apply to this position.

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Candidate will possess strong knowledge and proficiency with Microsoft Office Suite programs, specifically Microsoft Excel.

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Job responsibilities will include, but are not limited to:

·        Issuing invoices to customers as well as maintaining monthly invoice spreadsheet

·        Updating customer files with issued invoices

·        Entering invoices into customer invoicing websites

·        Ordering job specific insurance

·        Opening jobs and creating work orders

·        Purchase Order Verification

·        Assisting Project Managers with scheduling/dispatching of field technicians and equipment

·        Handling travel arrangements for personnel and field technicians

·        Tracking purchases and receipts for division manager

·        Assisting division staff as needed

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Essential Skills:

·        Able to meet strict deadlines

·        Extremely detail oriented

·        Possess organization and document control skills

·        Follows direction

·        Self-motivated

·        Maintain employee confidentiality

·        Ability to type 50+ WPM

·        Intermediate proficiency of Microsoft Office required (advance Excel skills preferred)

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This position includes full benefits (medical, dental, vacation pay, sick pay, paid holidays & retirement).

Applicant must pass proficiency tests for typing and Excel before being considered for interview; please submit resume and salary requirements.

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Applicant must be able to pass a pre-employment drug screening during new hire process.

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Interested in applying? Please send your resume to jobs@hamptontedder.com.